When we’re sending emails, it’s easy to be too direct. This can upset the reader or cause offense. Saying “thank you” is a great way to make your email more polite and personal. What’s the best way to do it, though? Find out our top ten ways to say “thank you” in an English email.
The first five of our ways to show your thanks work best at the beginning of the email. Thanking your reader is a wonderful way of opening an email. It sets the right tone and makes the reader feel appreciated, which is very important if you want them to help you again in the future.
If someone writes to enquire about your company’s services, begin your email with this sentence. Show your appreciation for their interest in working with your company. This is also a useful way to introduce the main topic of your email when used with the prepositions “about” or “regarding”. For example, “Thank you for contacting us regarding our current products and prices.”
When a client or colleague replies to a previous email in a short amount of time, let them know and thank them. If the reply wasn’t quick, simply removing “prompt” will work, or, you can opt for, “Thank you for getting back to me.”
If you have asked someone for information, and they took the time to send it to you, use this sentence to demonstrate that you value what they’ve done. Again, you can use “about” or “regarding” to refer to the specific information provided. For example, “Thank you for the information about your current pricing.”
If someone has gone out of their way to help you, thank them! If you want to offer more specific recognition for what they have done, follow this sentence with, “I really appreciate your help in resolving the problem.”
Even if a client or manager writes to express some concerns they have regarding your work, you can still thank them. This shows that you value their input and will take their concerns seriously. Alternatively, you may wish to use, “Thank you for your feedback.”
While thank yous at the beginning of an email are typically written to thank the reader for past actions, thank-yous at the end of an email tend to imply you are thanking the reader for future action. By showing your appreciation in advance, you are more likely to get a positive reaction.
If you need the reader to cooperate by assisting you with something, then thank them in advance for their cooperation. You can add the expression “in advance” to this sentence and say “Thank you in advance for your cooperation.”
Similar to above, this sentence implies that you would appreciate the readers’ further assistance. This expression also shows that the request you have made is important and that the reader should pay special attention to it.
)
This sentence isn’t to congratulate the reader on understanding the words you have written. We use this sentence to say “Thank you” in advance if we have done something or requested something that may cause inconvenience to the reader.
If you are requesting a benefit or an opportunity, such as when you apply for a new job, end your email with this sentence.
This sentence, which is used at the end, is a bit different from those above. Use this if you have already thanked the reader at the beginning of the email, but due to their great efforts, you wish to thank them again for their past actions.
)
